Have you ever
wanted to get all your network file shared documents into one location so you
and your team can always remember where they are? Or simply...just
be able to search them and find them easily?
I certainly
have!
That’s just one of the benefits you will get by providing a
SharePoint site to your company.
At one of our
recent client engagements, we took all the critical documents from a network
file share and uploaded them to SharePoint document libraries. We added metadata
to the files to make finding them easier to find, and on some of docs we created
notification alerts to notify a select group of users if something in the
document changed. Once the SharePoint library was up to date, we
walked over to the IT department manager and told him they can unplug the
network file share machine and re-provision it, and while they are at it, remove
the server from their backups. When they asked "..but what if someone wants to recall an older
version from a backup?" We told them about the versioning
capabilities that are inherent to document storage in SharePoint. This made them
practically jump for joy.
If that cost
savings was not enough, we then implemented the use of Tasks and Workflow in
SharePoint to replace their current Project Management System. At this company,
Project Management was defined as "email me
your status report and I will cut and paste it into the Excel that is stored on
the network fileshare ". Yep, less e-mail cluttering the inbox is always
a good thing, right?
Whether you have not yet adopted SharePoint in your
office or have had it forever and want to learn best use case scenarios, this
new site called I Use SharePoint created by the Microsoft SharePoint Team was designed
to inspire everyday business users to do more with SharePoint 2010 by
demonstrating real world business cases.
This site
contains adoption kits to help you get more out of SharePoint, templates,
webisodes, how to videos, tips and tricks and quick reference sheets.
There are a
number of real world benefits to SharePoint.
